The Salary Register is used to generate detailed or summarized salary reports for employees.

    1. After logging in to the Company Main menu, go to Reports > Payroll Reports > Salary Register
    2. The Salary Register Criteria form will open. Fill in the details as follows:
    3. Tab 1 – Basic Options
      • View – Select the type of Salary Register format (default: Salary Register).
      • Period – Enter the salary period (From Date and To Date).
      • Head – Choose the salary head (e.g., Basic, HRA, Allowances) or leave as All.
      • Department – Select a department or keep All.
      • Designation – Choose the designation, or leave as All.
      • Shift – Pick a specific shift, or leave as All.
      • Employee – Select an individual employee, or keep All.
      • Horizontal Line? – Tick to add lines in the report for better readability.
      • Order By EmployeeCode? – Tick if you want the report sorted by employee code.
      • Rounding NetAmount? – Tick to apply rounding rules to salary amounts.
      • Rounding By – Choose rounding precision (e.g., Round by 5, Round by 10).
      • Rounding Method – Select rounding method (Plus / Minus).
    1. Tab 2 – Advanced Options
      • Order By 1 / 2 / 3 – Choose sorting priority (Department, Designation, Employee, etc.).
      • Print Total 1 / 2 / 3? – Tick to include sub-totals at each sorting level.
      • Paid? – Select whether to filter salaries by payment status (All / Paid / Unpaid).
      • Same Page? – Tick to print all selected records on the same page.
      • Print Lunch Count? – Tick if lunch allowance counts should be included in the report.
    1. Buttons:
      • Save Criteria – Save the selected filters for repeated use.
      • Reset Criteria – Clear all selections and restore defaults.
      • Back / Next – Navigate between report option tabs.
      • Print – Print the Salary Register directly.
      • Show – Preview the report before printing.
      • Close – Exit the Salary Register module.
    1. Steps to Generate Salary Register:
      • Enter the required Period.
      • Apply filters like Department, Designation, Shift, or Employee.
      • Select sorting and rounding preferences from Tab 1.
      • Use Tab 2 if you need advanced sorting or sub-totals.
      • Click Show to preview or Print to generate the Salary Register.

Notes:

  • The Salary Register is one of the most important payroll reports, used for salary disbursement and compliance.
  • Use Rounding Options to standardize payout figures.
  • Sub-totals and sorting help analyze salaries by department, designation, or employee.
  • Always verify that salary generation is completed before running the Salary Register.

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